Employers may inspect Section 2 of the document remotely (for example over video, fax, or email) within 3 business days of hiring. *Represents approximately 30,000 corporate clients covering 40,000 businesses employing people. An employer may only correct errors made in Section 2 or Section 3 of the Form I-9. Learn more about our product bundles, cost per employee, plans and pricing. If information has been written in the wrong list (e.g., a Social Security number is in List B or a drivers license in List C) draw an arrow to the correct list and add initials and the date, again preferably in different color ink. It is not an acceptable receipt for a lost EAD. Form I-9, Employment Eligibility Verification, is the key element of E-Verify's web-based employment eligibility verification. The employee or preparer or translator should draw a line through the incorrect information and enter the correct information or note the omitted information; Have the employee initial and date the correction or omitted information if able; and. This law created two primary obligations for employers: The current Form I-9, dated 10/21/2019, is available on theU.S. . Instruct the new hire to present the SS card when he/she receives it. No. Contact NAU HR if you have questions on what type of information to enter. Pennsylvania Driver's License Issuing Authority I9 form information and FAQ on I-9 CIS regulations. May a notary public or any authorized representative attach an attestation to Form I-9 instead of providing a signature in the signature block of Section 2? Specific I-9 documents can be issued to certain person categories. For more guidance on reverification and F-1 STEM OPT extensions and cap-gap for students, see the Guidance for Completing Form I-9 Handbook (PDF). At USCIS, the Employment Authorization Document is known as Form I-766. We use a digital fax service so that we can see the form exactly as you send it. Re-verification is not required for permanent residence cards, green cards, passports or drivers licenses. Citizenship and Immigration Services (USCIS) issues to certain qualifying foreign nationals to work in the United States. Verifies that and employee is authorized to work in the United States. Employees may present a single document from List A of Form I-9 or one document each from List B and List C. Employers may not specify what documents an employee must submit. *Unrestricted Social Security cards that are acceptable List C documents are only issued to: An official website of the U.S. Department of Homeland Security, An official website of the United States government, To protect your privacy, please do not include any personal information in your feedback. Issuing authority refers to any government agency or office that has the power to issue a specific official document. Document Title Enter the title of the List B document or receipt in this field. The form must be accompanied by acceptable supporting I-9 documents. Find quality candidates, communicate via text, and get powerful analytics. trucks, buses, and tractor-trailers) or a vehicle of any size with at least 16 passengers (including the driver) or hazardous materials must have a commercial driver's license, commonly abbreviated as CDL.The minimum age for a commercial driver's license is generally 18 years old, but federal law requires commercial drivers to be at least 21 years of . A .gov website belongs to an official government organization in the United States. No entries should be made in List A column, if the employee has presented acceptable List B and List C documents. A photograph must also be taken. Here is a quick reference for common documents: U.S. Passport. Signature of Employer or Authorized Representative Before you sign, review the form for accuracy and completeness. All minors under 18 years of age who are employed in the state of California are subject to California's child labor protections and must have a permit to work. Todays Date Enter the date you reviewed the form for accuracy and completed Section 2. When does the 90-day validity period begin for an employee presenting a receipt for the application for the replacement of any lost, stolen, or damaged List A, List B, or List C document? Plan, manage, and execute pay increases and rewards. When keeping documents, store them with I-9 itself, separate from personnel files. If that person no longer works for your company, its easiest to fill out a new I-9 (unless only a small change is required). A signature on the card is not required for the card to be valid. Secure .gov websites use HTTPS Photo Matching Required:When an employee presents either a Permanent Resident Card (Form I-551), Employment Authorization Card (Form I-766) or Unexpired U.S. Passport for his or her Form I-9 documentation, we are required to match the photo on the document to the photo in DHS records. First, if the issuing authority extended the expiration date, you may accept the document as a valid List B document. If you keep the process in-house, make sure that the employee in charge of auditing your I-9 forms isnt the same one who filled them out in the first place. U.S. Coast Guard Merchant Mariner Card U.S. Coast Guard Native American Tribal Document Native American Tribe from which the document was issued (Ex: Choctaw, Dakota Sioux, Navajo, etc.) The Warning message #1 will appear letting you know that the form will be check to ensure that each field in Section 2 is filled out (see image below). These fields help to ensure that the two pages of the employees Form I-9 remain together. To meet the reverification requirements, the employee may present any document of his or her choice from List A or List C. If the document that the employee chooses to present consists of a combination of documents (e.g., foreign passport with Form I-94 indicating the employee's nonimmigrant classification that is work authorized incident to status for a specific employer), then all documents must be recorded in Section 3. If you enter document information in List C column, you must enter document information in the List B column as well. Social Security Card Required:You are required to review original identification documents including, if presented, the Social Security card. Site designed by Financial Management Services (FMS) in partnership with ImageX Media. Is an expired Permanent Resident Card with a valid sticker on the back extending the expiration date considered a valid List A document? similarly all state has a Office from where ur passport gets printed after a clear Rep. This information is contained all in the spaces under "List B". Yes No Document Number Enter the List A document or receipt document number. You have assure that the identification document(s) appear to be genuine and related to the employee presenting the document(s) and you did not accept any document(s) that do not reasonably appear on their face to be genuine or to relate to the employee presenting them. Seeing is believing. You may leave the section blank or you may use this space to notate any additional information required for Form I-9 such as: Certification section it is imperative that you follow these last part of the instructions very carefully to prevent any liability for errors made on the Form I-9. Save time, pay employees from wherever you are, and never worry about tax compliance. How to Complete Form I-9 with Examples. Section 2 is a review of the documents the employee presents and must be signed. Secure .gov websites use HTTPS In addition to basic identification info, note the following special circumstances: Section 2, Describing the Identification Documents:You must record in Section 2 a complete description of the identification documents presented by the new hire. Official websites use .gov A. E-Verify is a registered trademark of U.S. Department of Homeland Security. Employee Info from Section 1 Enter the employees Last Name (Family Name), First Name (Given Name), Middle Initial (enter N/A if no middle initial) and Citizenship/Immigration Status (1, 2, 3, or 4) exactly as what the employee has entered in Section 1. Review our. See more about I-9 compliance here. Issuing Authority Issuing Authority Issuing Document Number Document Number Document Number Expiration Date (if any) (mm/dd/yyyy) . What is my responsibility concerning the authenticity of document(s) presented to me? COVID-19: FMS Updates Related to COVID-19. The purpose of Form I-9 is to ensure employers are only hiring people who are legally allowed to work in the United States. An employer should attach an explanation of the changes made to an existing Form I-9 or the reason a new Form I-9 was completed, and sign and date the explanation. If you operate in an industry with high staff turnover, like restaurants or manufacturing, youll likely require more regular audits than most. Military dependent's ID card 7. Examples of issuing authorities you will see are; Social Security Administration, Department of Health and Human Services, or Department of Health, Education and Welfare. Neighbouring districts are (from the north clockwise) Ansbach, Roth, Eichsttt and Donau-Ries. Acceptable documents must establish both (1) identity of the individual and (2) employment authorization. Follow the Form I-9 instructions when determining if a field can be blank or if N/A is required. All rights reserved. In the case of a student, the Form I-94 and I-20 establish employment authorization. For example, in the United States, birth certificates are issued by the office of vital records from the state in which the individual was born. Missing Alien Number or I-94 Number:Regardless of the type of identification documents presented, a non-citizen new hire must provide either an Alien (USCIS) Number or Form I-94 number. No entry should be made in List A column. Pay employees from any location and never worry about tax compliance. Fill in document title and number, issuing authority and expiration date in List A or Lists B and C; Fill in first date of employment; Certify examination of document(s) with signature, name of company rep and company information . Intuitive software to help pay employees accurately and on time. Document Number Enter the List B document or receipt document number. Control costs and make every dollar count with reporting. All communication from Paycor should be confirmed by your companys legal, tax, benefit, accounting or investment advisor before making any decisions. Employers are not required to record information from the student's Form I-20 in Section 2. The issuing authority is the specific entity that issued the document or receipt. If an employer discovers an error or omission in Section 1 of an employees Form I-9, the employer should ask the employee to correct the error. If the employee provides a visa number, you are encouraged to enter it as doing so may prevent a tentative nonconfirmation (TNC). Read these case studies to see why. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? How often you should complete an audit depends mostly on your company size. What is the issuing authority of an ID? An action plan to help you achieve HR excellence based on Paycors proprietary data and research. The issuing authority varies, even among the same types of documents. The range of possible penalties is regularly increased and now stands at: If employers try to trick ICE, or ignore credible warnings, they risk serious fines.